Secure-IT Knowledge Base
Email Support
Setting up your email services with POP3 and IMAP
POP3 vs IMAP
IMAP (Internet Message Access Protocol) and POP3 (Post Office Protocol 3) are both email retrieval protocols, but they differ in how they handle and store emails. IMAP allows users to access and manage their emails directly on the mail server. When an email is read or deleted, these actions are reflected on the server, ensuring that the mailbox's state remains consistent across multiple devices. IMAP is particularly useful for users who access their emails from different devices or locations since the emails are stored centrally on the server, providing a synchronized and up-to-date view of the mailbox.
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On the other hand, POP3 is designed for downloading emails to a local device. When a user retrieves emails using POP3, they are typically downloaded to the device's email client, and actions like marking emails as read or deleted do not affect the server. POP3 is more suitable for users who prefer to store their emails locally and manage them from a single device. However, this means that accessing emails from multiple devices may result in inconsistent states, as changes made on one device do not reflect on the server or other connected devices. The choice between IMAP and POP3 depends on the user's preferences and how they want to manage their email across devices.
Email protocols use specific ports for communication between email clients and servers. Here are some commonly used ports for email:
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SMTP (Simple Mail Transfer Protocol):
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Port 25: The default port for unencrypted SMTP communication.
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Port 587: Often used for encrypted SMTP communication, typically over TLS/STARTTLS. This port is commonly used for email submission by clients.
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POP3 (Post Office Protocol 3):
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Port 110: The default port for unencrypted POP3 communication.
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Port 995: Typically used for encrypted POP3 communication, often referred to as POP3S.
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IMAP (Internet Message Access Protocol):
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Port 143: The default port for unencrypted IMAP communication.
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Port 993: Typically used for encrypted IMAP communication, often referred to as IMAPS.
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These ports are essential for the proper functioning of email services, enabling the exchange of messages between email clients and servers. It's important to note that secure variants (with "S" for secure) of these ports use encryption, providing a more secure way to transmit sensitive email data over the internet.
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• Port 25 is usually restricted to only mail accounts that us as their ISP, all other ISPs should block port 25 that doesn't resolve to a host they directly host. It's considered best practice to never use port 25, but it's still a port that's available so I included it.